We are committed to respecting and protecting the privacy of our website/systems visitors and service users. This policy sets out what we do with the personal data we obtain from you and how we deal with cookies.
[We/Us/Our: EllisKnight International Recruitment, trading name of EllisKnight Bespoke Recruitment Limited, registered in England with no. 0961487]
In line with the General Data Protection Regulation, we are committed to providing clarity regarding the types of personal information we collect, how we use the information, who we share it with, and your data rights in terms of how your information is used, stored and shared.
This Privacy Policy explains how we embed this commitment in our business and describes the measures we take to protect the security of your information and how you can contact us to update your preferences and find out more about our privacy practices.
Personal Information That We May Request from You
We will collect personal information about you using a variety of methods, such as (but not limited to) through our website, social media channels, events, surveys, job applications and interview and subsequent online, telephone and email contact. As part of providing our recruitment service, we may request the following types of personal information from you:
• Contact information (name, address, email address and telephone number).
• Employment history, education, qualifications, professional registrations and information about you provided in your CV or that you complete in our application form.
• Details of your skills, competencies and capability.
• Results of skills assessments,
• Information about citizenship, visa status and right to work in the UK.
• Results of criminal and other background checks.
• NI number.
• Date of birth.
• Details provided relating to age, gender, nationality, disabilities / health related information as well as information relating to other protected characteristics as defined under the Equality Act 2010 which may be gathered to support diversity monitoring.
• Details of those you provide as emergency contacts.
• Information provided about you in references.
• Information you provide about family, friends or other people you would like us to contact.
• Information you provide us with in surveys.
• Information about your performance on temporary assignments.
• Payroll and financial information (such as bank details, tax-related information, benefits you receive etc).
• Login details required for use of our website.
PLEASE NOTE: By completing our website registration online forms and/or digital recruitment registration form, you are giving consent for us to use, store and share your personal data for the purpose of sourcing suitable work for you, monitoring/managing your assignments or placements and sending you our emailing campaigns*.
This is the legal basis on which we process your personal data and you can withdraw your consent at any time by emailing EllisKnight at recruitment@ellisknight.com or writing to EllisKnight International, 7 Horseshoe Park, Pangbourne, Reading, RG87JW. We will stop processing if we have no other legal basis or requirement to do so.
Where the personal data collected includes sensitive/special category data, we will obtain a separate, explicit consent from you for this, which may be withdrawn in the same way. Examples of special category data include but are not limited to information about your health, race, sexual orientation, criminal convictions etc.
*Emailing campaigns extra information: EllisKnight International sends maximum three times a month emailing campaigns to our registered candidates and newsletter subscribers. The content we will be sharing: seasonal campaigns (Christmas, New Year, Halloween, between others.); blog articles with career advice, interview recommendations, CV best practices; privacy policy updates or changes; and important company announcements.
How We Use the Information We Collect
We will use the information you provide to:
• Provide you with our recruitment services.
• Respond to your enquiries.
• Assess your suitability as a candidate and validate your experience, competence, qualifications, registrations etc. as required by the position for which you are applying.
• Provide you with job opportunities and work.
• Provide career advice.
• Process payments to you and send you payslips.
• Monitor and manage your performance and discipline.
• Audit compliance with prevailing employment law and honour contractual agreements with our clients.
• Manage client relationships.
• Analyse data and trends from our websites and using data held on our recruitment software.
• Send you information about vacancies, promotional material and other communications (e.g. invitations to participate in our surveys or events).
• Prevent fraudulent and unlawful activity and comply with legal requirements, industry standards, contractual obligations and company policies/procedures.
• Improve our business services and the performance of our website.
• We use, from all of our successfully placed candidates the following details: name and email address to enrol them in the EllisKnight emailing Candidate Care Team (CCT) – six months' communication programme. If they decide not to receive any emails related to the CCT programme, each email has an opt-out link located on the footer section.
Information We Share
We will only disclose personal information we collect about you to facilitate the delivery of our services. As such your personal data may be shared with clients or organisations with whom we work to help you find a job. [We may disclose your personal data to third parties in the event that we sell or buy any business or assets. If we merge with or are acquired by, another business, personal data held by us may be shared, but you will be sent a notice in advance].
Where personal information is shared with a managed service provider or other 3rd party suppliers, we do not authorise them to use or disclose your personal data except in the provision of the service that they have been engaged to supply or to comply with legislation.
Finally, we may disclose your personal data to comply with any applicable law, in connection with an investigation of suspected or actual fraudulent activity or is based on a lawful disclosure request.
If we share your information with other countries outside of the EEA or Switzerland who have different legislation, we will protect your information in line with this privacy policy and prevailing UK legislation relating to data protection.
We will never:
- Sell your personal data to a third party.
- Share your personal data with a third party for marketing purposes without your consent.
EllisKnight Data Protection Officer
Patrick Graham, Director
patrick@ellisknight.com
0118 3042 855
7 Horseshoe Park, Pangbourne, Reading RG8 7JW